Privacy Policy
Last updated: September 2026 | Effective: Immediately
Contents
1 Who We Are
Seed in the Ground International Mission ("SIGIM," "we," "our," or "us") is a registered non-profit organization dedicated to sustainable agriculture, youth empowerment, women's leadership, and community development across Zimbabwe, Ghana, Malawi, Jamaica, Namibia, and the United States.
Our registered office address and data controller contact is: info@seedsintheground.org. We are committed to protecting your privacy and handling your data with transparency, integrity, and care.
2 What Information We Collect
We collect information in the following ways:
Information You Provide
- Full name and email address
- Phone number (if provided)
- Country and physical address (for donations)
- Payment details (processed securely by Stripe/PayPal — we never store card numbers)
- Messages sent via the contact form
- Volunteer or support application details
Information We Collect Automatically
- IP address and approximate location
- Browser type and device information
- Pages visited and time spent on the site
- Referring URLs and search terms
- Cookie data (see Section 5)
3 How We Use Your Information
We use the information we collect for the following purposes:
- To process your donation and issue a tax-compliant receipt via email.
- To respond to your inquiries, applications, or volunteer requests in a timely manner.
- To send you impact updates, newsletters, or programme news — only if you have opted in.
- To improve our website, services, and the user experience for all visitors.
- To comply with applicable laws, regulations, and reporting obligations.
- To detect and prevent fraudulent or unauthorized activity.
6 Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes described in this policy or as required by law. Donation records are retained for a minimum of 7 years to comply with financial reporting obligations. Contact messages are typically retained for 24 months.
7 Your Rights
Depending on your country of residence, you may have the following rights regarding your personal data:
Request a copy of the data we hold about you.
Ask us to correct inaccurate or incomplete data.
Request deletion of your personal data ("right to be forgotten").
Object to processing based on legitimate interests.
Ask us to restrict processing in certain circumstances.
Receive your data in a structured, machine-readable format.
To exercise any of these rights, please email us at info@seedsintheground.org. We will respond within 30 days.
8 Security
We take data security seriously. Our website is served over HTTPS (SSL/TLS encryption). Payment transactions are processed entirely by PCI-compliant providers (Stripe/PayPal) — your card data never touches our servers. Our database (Google Firebase) uses industry-standard encryption at rest and in transit. While we strive to protect your data, no method of transmission over the internet is 100% secure.
9 Children's Privacy
Our website is not directed to children under the age of 13. We do not knowingly collect personal data from children. If you believe a child has provided us with personal information, please contact us immediately and we will take steps to delete that information.
10 Changes to this Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will post the revised policy on this page with a new "Last Updated" date. Your continued use of our website after any changes constitutes acceptance of the updated policy.
11 Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please reach out to us:
Still have questions?
Our team is happy to answer any questions about how we handle your data. Get in touch anytime.
Contact Us